Terms of Service

Last Updated: July 1, 2025

1. Introduction

Welcome to The Ballot Book ("Service," "we," "us," or "our"). By accessing or using our Service, you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these Terms, you do not have permission to access the Service.

2. Definitions

  • • "Service" refers to The Ballot Book website, including all content, features, and functionality
  • • "User," "you," or "your" refers to any individual or entity accessing or using the Service
  • • "Subscription" refers to paid access to the Service's features and data
  • • "Content" refers to all data, analytics, visualizations, and information available through the Service

3. Account Registration and Security

3.1 Account Creation

To access the Service, you must register for an account by providing accurate and complete information. You are responsible for maintaining the confidentiality of your account credentials.

3.2 Account Security

You agree to:

  • • Maintain accurate and up-to-date account information
  • • Protect your account credentials
  • • Not share your account credentials with others
  • • Notify us immediately of any unauthorized access

3.3 Account Sharing

Account sharing is strictly prohibited. Each subscription is for use by a single user or organization as specified during registration. Evidence of account sharing may result in:

  1. Warning for first suspected violation
  2. Temporary suspension for continued violations
  3. Permanent account termination for severe or persistent violations

4. Subscriptions and Payment

4.1 Subscription Terms

  • • Subscriptions are available on monthly or annual terms
  • • Access is granted upon successful payment processing
  • • Subscriptions automatically renew unless cancelled
  • • Renewal occurs at the then-current subscription rate

4.2 Cancellation

  • • You may cancel your subscription at any time through your account settings
  • • Cancellation will stop automatic renewal but will not terminate current access
  • • No refunds are provided for cancelled subscriptions
  • • Access continues until the end of the current billing period

4.3 Payment

  • • All payments are processed through Stripe
  • • You agree to provide accurate billing information
  • • Prices are subject to change with notice
  • • Failed payments may result in service interruption

5. Acceptable Use

5.1 Permitted Use

You may use the Service to:

  • • Access and view data and analytics
  • • Download permitted reports and exports
  • • Use data for internal business purposes
  • • Cite data in publications with proper attribution

5.2 Prohibited Activities

You may not:

  • • Share account credentials
  • • Use automated tools to scrape or collect data
  • • Attempt to bypass security measures
  • • Reverse engineer any aspect of the Service
  • • Resell or redistribute Service data
  • • Use the Service for unlawful purposes

5.3 Data Attribution

When citing or referencing data obtained through the Service, proper attribution is required:

  • • Credit must be given to "The Ballot Book"
  • • Attribution should include the date data was accessed
  • • Modifications to data should be clearly noted

6. Intellectual Property

6.1 Ownership

  • • The Service, including all content and functionality, is owned by The Ballot Book
  • • Public data sources utilized by the Service maintain their original ownership
  • • Value-added processing, analysis, and presentation of data is proprietary

6.2 License

We grant you a limited, non-exclusive, non-transferable license to:

  • • Access and view the Service
  • • Use data for internal purposes
  • • Create derivative works with proper attribution

6.3 Restrictions

You may not:

  • • Copy or reproduce substantial portions of the Service
  • • Create competing products using our data
  • • Remove any copyright or proprietary notices

7. Privacy and Data Collection

7.1 Personal Information

We collect:

  • • Name, email, title, and organization
  • • Payment information through Stripe
  • • Usage analytics and activity logs

7.2 Data Usage

  • • Personal information is used for account management and communications
  • • Usage data helps improve the Service
  • • We do not sell personal information to third parties

7.3 Data Retention

  • • Account information is retained while account is active
  • • Usage data is retained for analysis purposes
  • • You may request data deletion subject to legal requirements

8. Termination

8.1 Termination by User

  • • You may terminate your account at any time
  • • Cancellation stops renewal but maintains access through paid period
  • • No refunds for early termination

8.2 Termination by Us

We may terminate or suspend access to the Service:

  • • Immediately for Terms violations
  • • With 30 days notice for other reasons
  • • For suspicious account activity
  • • For failure to pay subscription fees

8.3 Effect of Termination

Upon termination:

  • • Access to the Service ends
  • • You remain responsible for unpaid fees
  • • Confidentiality obligations continue
  • • Attribution requirements remain in effect

9. Custom Data Services

9.1 Additional Services

  • • Custom data processing and research services are available
  • • These services are governed by separate agreements
  • • Contact us for more information

10. Disclaimers and Limitations

10.1 Service Availability

  • • We strive for 24/7 availability
  • • Occasional maintenance may interrupt service
  • • No guarantee of uninterrupted access

10.2 Data Accuracy

Data Accuracy Notice

The Ballot Book maintains a comprehensive database containing millions of data points sourced from various public records and official sources. While we employ rigorous quality control measures and are committed to the highest standards of accuracy, the nature and scale of our data means that occasional discrepancies may exist. Specifically:

  • • Raw data sources may contain inherent inaccuracies or inconsistencies
  • • The complexity of geographic and demographic data processing can introduce technical challenges
  • • Updates to source data may occur at different times across jurisdictions

We continuously work to identify and correct any inaccuracies, but users should independently verify any critical information before making important decisions. Please report any suspected inaccuracies to support@theballotbook.com.

10.3 Limitation of Liability

  • • We are not liable for indirect damages
  • • Liability limited to subscription fees paid
  • • No liability for data accuracy or availability

11. Changes to Terms

We reserve the right to modify these Terms at any time. Changes will be effective upon posting to the Service. Continued use of the Service constitutes acceptance of modified Terms.

12. Governing Law

These Terms are governed by the laws of the State of California. Any disputes shall be resolved in the courts of California.

13. Contact Information

For questions about these Terms, contact us at:
support@theballotbook.com

14. Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in effect.